NOTICE OF MEETING

MISSISSAGUA-GOLD LAKE COTTAGERS’ ROAD GROUP

JULY 14, 2019

This notice serves to inform you, the members, of the upcoming Annual General Meeting which will be held at the Cavendish Community Centre on Sunday, August 4, 2019, at 10:00 am.

The following is the Agenda for the meeting:

• Welcome and Chairperson’s Remarks
• Appointment of Scrutineers
• Minutes of the 2018 Annual General Meeting
• Ratification of acts and proceedings, etc.
• Financial Statements
• Treasurer’s Report
• Approving the 2020 Maintenance Fee
• Appointment of Accountant
• Report of the Road Committee
• Election/Appointment of Directors
• New Business:    
  • Task Force Report
  • Revision of the By-law (August 5, 2018)
  • Member Submission regarding Road Maintenance
• Final Comments
• Adjournment

Enclosed Documents

By order of the Board,

Katie Tingley

Chair of the Board of Directors

One of our Members shared the following story and we thought we would pass it along. A little comic relief and a warning 🙂

Just a heads up. We came in Saturday night at Midnight and around Spur 2-3 we came across a baby moose was on the road. It was my first time seeing one on the cottage road.

I was hopeful it would just run into the bush, but it wanted to be one of Santa’s reindeers and tired to lead our way. After awhile, I beeped my horn at a swamp. I figured that was a safe place to wait for its Mommy.  *The new ingrained code for that moose is to turn to starboard is one beep of the horn.

Just a friendly reminder that a baby calf moose is 6 feet. So Momma is going to be much bigger. Be careful, and let your guests know about the wildlife if they come up late.  ( For all the hunters, and first generation people this is “old hat” – this advice is intended for newbies)

All the best!
Jason Bredin, Spur 8

Good Day Members,

As Chairperson of the Nominating Committee, I would like to inform you that no additional nominations for Director were submitted to the Secretary by the due date of June 20, 2019.  As outlined in Section 2.05 of our By-law, the slate shall be deemed to be elected and the slate shall be ratified by the Members at the AGM.  Therefore, an election will not be held at the AGM.

I would like to thank this year’s board for their work on behalf of our members and look forward to welcoming the new board members following the AGM on August 4^th. 

All the best for a wonderful summer season,

Murray Kline
Chair of the Nominating Committee

Good Day Members,

I hope your cottages are open for the season and the weather improves soon!

I write to you today as Chairperson of the Mississagua-Gold Lake Cottagers’ Road Group Nominating Committee. This year’s upcoming Annual General Meeting of the Cottagers’ Road Group is scheduled for August 4, 2019. At that time, the election of a new Board of Directors will be held according to the By-law as ratified at the 2018 Annual General Meeting.

As required by the By-law, the Mississagua-Gold Lake Cottagers’ Road Group Nominating Committee has submitted a slate of Directors to the Secretary.

Proposed Slate of Directors for 2019-2020

Nell Geddes, 76 Spur 9
Ken Marshall, 40 Spur 4
Don Bartley, 218 Spur 6
Katie Tingley, 104 Spur 8
Warren Markwart, 12, Spur 4
Paul Jansen, 224 Spur 6
Steve Sage, 35 Fire Route 141
Derek Woodward, 365 Fire Route 130
Cheryl Ream, 181 Spur 6

Nominating Further Candidates

As outlined in the By-law, any three (3) members may nominate a further candidate who is properly qualified to be a Director, if they so wish. Qualification criteria can be found in section 2.02 of the By-law.

The Nomination Process

If you wish to nominate a further candidate, please complete the Nomination Form and return to the Secretary, Nell Geddes, at Nell@mglakeroadgroup.com NO LATER THAN JUNE 20th, 2019.

NOTE that there are two mandatory parts to the nomination form. The first part should be filled out and signed by the member wanting to run for election. The second part should be filled out and signed by three separate members wanting to nominate a member. Both the first and second parts MUST be filled out completely.

The nomination forms should be emailed.  However, mailed submissions will be accepted but must be received NO LATER THAN JUNE 20th, 2019.  Mailed nominations can be sent to: 76 Spur 9, Trent Lakes, ON, K0L1J0.

At the Annual General meeting on August 4th, 2019, relevant materials will be distributed, ballots will be handed out to all members in good standing and voting will take place. Ballots will then be collected, counted and, according to the rules of election, a new nine-member Board of Directors will be announced.

Thank you and looking forward to seeing you at the AGM on August 4th,

Murray Kline
Chair of the Nominating Committee

Dear Members,

It is my duty and pleasure to make two leadership announcements regarding the Officers of our Board. First, I would like to announce that Don Bartley has been selected to be our new Road Superintendent, as was noted in the Spring Newsletter.

Don has over 20 years experience as Road Superintendent for the City of Kawartha Lakes. The Board has wholeheartedly welcomed Don and the experience he brings with him. Don and Ken will be working together over the next month to make sure our road stays safe.

I would also like to acknowledge the extraordinary efforts of Ken Marshall. Ken has not only spent the last number of months as Road Superintendent but has also worked diligently with the Board for many years including previous terms as Superintendent. His efforts this year have been numerous. On any given day, you could find Ken scratching and chipping gravel out of the expansion joints of the bridge, posting signs, clearing brush from signs and blind corners, clearing the culverts of beaver mess, monitoring the road conditions in the winter and being our main contact with service providers like Al Mansell and Wes Lake. He often spent hours on his hands and knees to ensure we all had a safe road to access our cottages. On behalf of the Board, I would like to thank Ken for the tremendous work he has done for our members. 

Second, as some of you may know, I am selling my cottage and moving to Barrie. Since my move will take place before the AGM, I asked the Board to elect another Chair to serve until the AGM for the sake of prudent governance. An election among Board members was held on May 24, 2019 and the winner of the election and your new Chair is Katie Tingley. Katie owns her own business focused on analytics, training, and coaching. She is also an active volunteer and Chairs several boards and committees. 

Thank you for your support this past year and please join me and the Board in welcoming Katie into the role of Board Chair effective immediately.

Ted Vandevis