Mississagua-Gold Lake Cottagers' Road Group

Hazardous Waste Days July 4th and July 25th

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While the Buckhorn Household Hazardous Waste Depot will remain closed for the 2020 season, 2 days have been arranged for events in Trent Lakes.

Saturday, July 4th 10 am to 1 pm– Galway Community Centre

Saturday, July 25th 10 am to 1 pm- Cavendish Community Centre

Please note that containers for gas and motor oil will not be emptied and returned. Please bring these items in sealed containers.

Please follow all directions from onsite staff to ensure the safety of staff and residents during these events.

Information & Important Dates for 2020 Online Annual General Meeting

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Given the situation with COVID-19, the Board has decided to hold this year’s Annual General Meeting (AGM) online.

AGM Agenda and Overview

The AGM will be held online via Zoom to enable members to view the presentation of materials and either call in by phone or via the internet. We recognize that internet access at the cottage can be a challenge and will be providing materials in advance to allow those with poor internet to call in and follow along to the audio portion without using video. Voting will also be held online via Survey Monkey.

AGM Timing

Date: August 2, 2020

Time: 10 am – 12 pm

 Joining the AGM & Reviewing Information Prior to the Meeting

The AGM will be held via Zoom. A link to the meeting will be sent out on July 30, 2020 along with a copy of the presentation for the meeting, any items to be voted on, and any other information required for members to make informed decisions.

Members can choose to attend via zoom or call in using their cellphone or landline.

 Voting

Voting will take place via Survey Monkey to ensure that each member property will have one vote. Members will receive a second email on July 30, 2020 with a unique link that will contain the motions or questions to be voted on. Votes must be cast by 5 pm on August 2, 2020 to be counted in the AGM results. Voting will be closed at 5 pm on August 2, 2020.

For Members who do not have access to email or internet, please see the section on Accommodations for Members Without Email or Internet Access.

Receiving AGM Notices, Materials and Voting Link

The AGM notices, materials for the meeting, and voting link will be sent to the email address on file that was used for invoicing. If you have had issues receiving your invoice or if you would like to confirm or update the email to be used for these materials, please complete the link provided to the form below. Please note that by updating your email address for the AGM, you will also be updating your email for future Road Group invoices.

Members can update their email by clicking on this link and completing the form.

Submitting Questions for the AGM

Given the nature of the online AGM, questions must be submitted in advance. Any member may submit a question to the Board for the AGM by completing the following form prior to July 8, 2020.

Questions can be submitted by clicking on this link and completing the form.

Accommodations for Members Without Email or Internet Access

Members who do not have access to email or the internet will receive an AGM package 3 weeks prior to the AGM. The package will contain their ballot along with all necessary supporting materials to make decisions. These members will also be provided with a self-addressed, stamped envelope to enable them to return their ballot to be counted with the other votes. The returned ballots must be post-marked no later than Friday, July 24th. Their ballots will not be opened or counted until after the AGM has taken place.

Proposed Slate of Directors Deemed Elected

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Good Afternoon,

As Chairperson of the Nominating Committee, I would like to inform you that no additional nominations for Director were submitted to the Secretary by the due date of June 18, 2020.  As outlined in Section 2.05 of our By-law, the slate shall be deemed to be elected and the slate shall be ratified by the Members at the AGM.  Therefore, an election will not be held at the AGM.

I would like to thank this year’s board for their work on behalf of our members and look forward to welcoming the new board members following the AGM on August 2nd.

All the best for a wonderful summer season,

Paul Jansen
Chair of the Nominating Committee

Watch for Turtles & Wildlife

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Please be careful and respectful of our animal friends when driving the road.

We are very fortunate to be so close to nature and sometimes that means staying alert and giving animals the time they need to cross our road.

Many turtles in our area are endangered species. Please slow down and keep a look out for animals.

Proposed Slate of Directors for 2020-2021

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Note: This post was edited on June 10th for clarity on who is running for election and the remaining terms of existing Board members.

Good Evening,

I’m writing today as Chairperson of the Mississagua-Gold Lake Cottagers’ Road Group Nominating Committee. This year’s upcoming Annual General Meeting of the Cottagers’ Road Group is scheduled for August 2, 2020.  At that time, the election of a new Board of Directors will be held according to the By-law.

As required by the By-law, the Nominating Committee has submitted a slate of Directors to the Secretary.

Proposed Slate of Directors for 2020-2021

  • Robin Axon, 8, Fire Route 152, Spur 8 (up for election)
  • Don Bartley, 218, Spur 6 (will have 2 years remaining)
  • Paul Jansen, 35 Spur 6 (will have 2 years remaining)
  • Joel Kruzich 353, Spur 7 (up for election)
  • Warren Markwart, 12, Spur 4 (will have 1 year remaining)
  • Ken Marshall, 40, Spur 4 (will have 1 year remaining)
  • Steve Quinlan, 29, Spur 1A (up for election)
  • Cheryl Ream, 181 Spur 6 (up for re-election)
  • Derek Woodward, 365 Fire Route 130 (will have 2 years remaining)

Nominating Further Candidates

As outlined in the By-law, any three (3) members may nominate a further candidate who is properly qualified to be a Director, if they so wish. Qualification criteria can be found in section 2.02 of the By-law.

The Nomination Process

If you wish to nominate a further candidate, please complete the Nomination Form and return to the Secretary, Nell Geddes, at info@mglakeroadgroup.com NO LATER THAN JUNE 18th, 2020.

NOTE that there are two mandatory parts to the nomination form. The first part should be filled out and signed by the member wanting to run for election. The second part should be filled out and signed by three separate members wanting to nominate a member. Both the first and second parts MUST be filled out completely.

Thank you,

Paul Jansen, Chair of the Nominating Committee

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